Transactions are the building blocks of your financial picture. Every purchase, payment, deposit, and transfer is recorded as a transaction, allowing you to track where your money goes.
Ways to Add Transactions
Financio offers several ways to record transactions:
| Method | Best For |
|---|---|
| Spend Money | Recording purchases and expenses |
| Receive Money | Recording income and deposits |
| Transfer | Moving money between your accounts |
| Import | Bulk uploading from bank statements |
Adding a Manual Transaction
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Open the account and click Add Transactions (on iPhone, tap + in the top-right corner to open Add Transaction).
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Choose the transaction type:
- Spend Money for purchases and expenses
- Receive Money for income and deposits
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Fill in the transaction details:
- Date: When the transaction occurred
- Merchant: Who you paid or received money from
- Description: Additional details (optional)
- Category: How to classify this transaction
- Amount: The transaction value
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Click Save to record the transaction.
Transaction Fields
Date
The date when the transaction occurred. Financio uses this to calculate running balances and organise your transaction history.
Opening Balance Date
If you enter a transaction dated before your account's opening balance date, Financio will ask if you want to update the opening balance date to include this transaction.
Merchant
The business or person involved in the transaction. As you type, Financio suggests merchants from your previous transactions.
- Leave empty for transactions without a clear merchant
- Consistent naming helps with reporting and rule automation
Description
Optional notes about the transaction. Useful for:
- Adding reference numbers
- Noting what you purchased
- Recording additional context
Category
How to classify the transaction. Categories help you understand spending patterns and generate reports.
- Search to quickly find categories
- Create new categories directly from the dropdown
- Use subcategories for detailed tracking
Amount
The transaction value. Enter as a positive number; Financio handles the sign based on transaction type.
Tags
Add tags to transactions for additional organisation beyond categories. Tags are useful for:
- Tracking projects or events
- Marking tax-deductible expenses
- Grouping related transactions
To add tags:
- Click the + button in the Tags section (on iPhone, tap Add Tag)
- Select existing tags or create new ones
- Tags appear as colored pills on the transaction
Automatic Rule Matching
When you add a transaction and enter a merchant or description, Financio checks your automation rules. If a rule matches, it automatically:
- Sets the category
- Adds tags
- Cleans up the merchant name
A purple banner shows when rules are applied, indicating which rule matched.
Building Your Rules
If you're editing an older transaction and add a category, Financio offers to create a rule for similar future transactions.
Credit Card Warnings
When you record spending against a credit card that has a limit set, Financio works out what the balance would be if you saved the transaction, and warns you if:
- The projected balance would exceed your credit limit (red warning)
- The projected balance brings utilisation to 75% or more of your limit (yellow warning)
Each warning shows the projected balance against your limit and the resulting utilisation percentage, so you can decide before saving. Warnings appear on spending only; receiving money into a credit card reduces the balance, so no warning is shown.
When you edit an existing transaction, the warning accounts for the amount already recorded, so the transaction isn't counted twice.
Set a Limit First
These warnings only appear if the credit card account has a credit limit configured. Add one by editing the account. See Account Types.
Credit card warnings work the same way on the web and in the Financio iPhone app.
Importing Transactions
For bulk entry, import transactions from your bank:
- Click Add Transactions and select Import Transactions (on iPhone, tap +, then Import Transactions)
- Upload a CSV or QIF file from your bank
- Map columns and review the import
- Financio applies rules and suggests categories
Import isn't available for Cash accounts, add those transactions manually.
On iPhone you can also import from a PDF statement or screenshots of your banking app, which is useful because most banking apps don't offer CSV export on mobile. See Importing from PDFs and Screenshots.
See Rules During Import for details on automation during imports.
Editing Transactions
To edit an existing transaction:
- Click on the transaction in your transaction list
- Modify any fields
- Click Save Changes (on iPhone, tap Save)
Convert to Transfer
If you realise a transaction is actually a transfer between accounts, click "Convert to Transfer" when editing. Financio will find matching transactions in other accounts to link.
Deleting Transactions
To delete a transaction:
- Click on the transaction to open it
- Click Delete
- Confirm the deletion
Deleted transactions are permanently removed and cannot be recovered.