This guide walks you through creating a rule to automatically categorise and tag your transactions.
Accessing Rules
Click Rules in the main navigation menu to open the Rules page.
Creating a New Rule
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Click the New Rule button in the top right.
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Enter a Rule Name that describes what this rule does (e.g., "Groceries from Woolworths").
Setting Conditions
Enable at least one condition for the rule to work.
Merchant contains
Toggle this on to match transactions where the merchant name includes specific text.
- Enter keywords like "Woolworths" or "UBER"
- Matching is case-insensitive ("uber" matches "UBER *EATS")
Description contains
Toggle this on to match transactions where the description includes specific text.
- Useful for bank descriptions that contain reference codes
- Also case-insensitive
Using both conditions
When both conditions are enabled, choose how they combine:
- Both must match - Transaction must contain both the merchant AND description text
- Either can match - Transaction matches if it contains the merchant OR description text
Limiting to specific accounts
Optionally, enable Only for specific accounts to restrict the rule to certain accounts. This is useful when:
- You have business and personal accounts with similar transactions
- A merchant appears in multiple accounts but should be categorised differently
Click account names to select them. If this is disabled, the rule applies to all accounts.
Setting Actions
With conditions enabled, you can set one or more actions.
Rename merchant
Clean up messy bank descriptions by renaming the merchant to something readable.
Before: UBER *EATS SYDNEY AU
After: Uber Eats
Set category
Automatically assign a category when the rule matches.
- Toggle on Set category
- Click the dropdown to search and select a category
- Choose whether the category applies to:
- Expenses only - Only apply to expense transactions
- Income only - Only apply to income transactions
- Both - Apply regardless of transaction type
Income vs Expense Categories
If you select an expense category but want it to apply when the merchant appears in income transactions too, choose "Both".
Add tags
Automatically add one or more tags to matching transactions.
- Toggle on Add tags
- Click tag names to select them
Tags appear as coloured pills on your transactions for easy identification.
Apply to Existing Transactions
When creating a new rule, enable Apply this rule to existing transactions to update all transactions that match your conditions when you save the rule.
Use With Care
This will update all matching transactions across your entire history. Review your conditions carefully before enabling.
Running a Rule Later
If you want to apply a rule to existing transactions after it's been created, open the rule and use the Run now button. See Managing Rules for details.
Saving the Rule
Click Create Rule to save. The rule will immediately start applying to new transactions.